Access 2007's New Look

Before starting the main part of the tutorial, we are just going to familiarize ourselves with the new look Access 2007 User Interface - or Access Screen.

The Access Screen

The Access 2007 Screen is very different to that in previous versions. The menus have been replaced by the Access 2007 Ribbon; there is the MICROSOFT OFFICE BUTTON instead of the old file menu; and the old database window has been replaced by the Access 2007 NAVIGATION PANE. There is also a GETTING STARTED screen to create or open a database file when Access is launched.

Access Screen

Access Ribbon

Access Ribbon

The ACCESS RIBBON works somewhat differently to the old Access Menus. There is a row of ribbon tabs with headings such as HOME, CREATE, EXTERNAL DATA, and DATABASE TOOLS. Clicking on each tab presents you with its own individual ribbon with its own particular icons. Each icon on a ribbon is contained within a group of icons that perform similar tasks. So, for example, the Create tab has groups for TABLES, FORMS, REPORTS and OTHER

Microsoft Office Button

Microsoft Access Button

The MICROSOFT OFFICE BUTTON is in the top left corner of the Access screen. It replaces the old Access file menu. So to perform functions such as saving, opening, new file creation, and printing etc, you need to click this button. To the right of this button is the Quick Access Toolbar intended to provide you with quick access to some of the more common commands used in Access 2007. There are three default icons on this toolbar - save, undo and redo. You can also customise this toolbar to add additional commands as required.

Access Navigation Pane

The Access NAVIGATION PANE replaces the old database window. It is here where you will see the icons for all the tables, forms, queries and reports that you create. When you want to open one of your database "objects", you just click on one of these icons, and the required object will open in the main Access window.

Navigation Pane

Getting Started

We will now move onto the first tutorial lesson where the Getting Started Screen will be introduced.